Benefits Specialist

Summary
The Benefits and Wellness Specialist is a key member of the Human Resources team supporting the entire enterprise. This is an exciting role reporting to our Benefits Supervisor that will have a direct impact on the benefit programs and wellness of our employees. We are seeking someone with analytical savvy that is enthusiastic about wellness and benefits and has an interest in creating a positive impact on our employee experience and maintaining the health of our plans.

Essential Functions

• Manage the implementation and daily administration of new and current benefit programs to include all health and welfare plans, Wellness program, leave and disability, tuition reimbursement, and 401K.
  
• Maintain employee benefits files and detailed records of employee benefits plans. Analyze the flow of employee benefits data and develops internal procedures, guidance, and training to facilitate the timely and accurate update of employee benefits records.
  
• Oversee the processing of monthly billings for all group plans and ensuring strict compliance with HIPAA.
  
• Conduct benefit presentations in person and virtual for new hire orientation, open enrollment, and wellness program.
  
• Assist with new-hire orientations, discuss benefit options with new employees and process benefit enrollments for new hires and life events.
  
• Manage Safety Boot and Tool Benefit Plans, inclusive of regular audits and outreach to employees.
  
• Plan and coordinate activities that focus on wellness including management of the Weisiger Group Wellness program to include announcements, onsite events, data management within Wellness Platform
  
• Assist in analysis of benefit plans to establish competitive benefit programs.
  
• Resolve employee benefit questions and issues to ensure quick, equitable and courteous resolution.
  
• Work with benefit vendors on claims resolution issues, using independent judgment when interpreting, explaining, and answering questions regarding all benefit programs. Escalate benefit issues as needed.
  
• Responsible for insuring proper and timely payments to benefit vendors, including reconciliation and reporting.
  
• Create and maintain applicable process documentation to ensure compliance with plan eligibility requirements and administrative processes.
  
• Work with auditors on internal/external audits surrounding benefits administration as required.
  
• Partner with HRIS Team to build and ensure accuracy in Benefits Open Enrollment platform and run routine reporting on open enrollment progress.
  
• Other duties as assigned.
  

Supervisory Responsibilities
This job has no supervisory responsibilities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

• 4-year college degree is preferred.
  
• Minimum of 5 years of HR experience with a concentration in Benefits Administration and plan utilization review.
  
• Strong experience in Leave Administration with expertise in FMLA (Family Medical Leave Act), STD, and LTD administration.
  
• Minimum of 2 -years of experience supporting Wellness initiatives
  
• Experience in preparing and reviewing benefits compliance documentation such as Form 5500 and PCORI.
  
• Supports 401k plan administration and compliance audits.
  
• Ability to execute in a fast-paced environment while balancing multiple priorities.
  
• Solid verbal and written communication skills along with effective time-management
  
• Strong team player with both internal and external partners; but able to work independently with minimal direction.
  
• Detail oriented and data driven.
  

Computer Skills

• Experience with an HRIS (Human Resources Information System) system (UltiPro is preferred but not required)
  
• Highly proficient in Microsoft Office, in particular with Outlook, Excel (formatting and advanced formulas), Word and PowerPoint
  

Travel

• Up to 10% Regional travel for training or employee consultations
  

Workplace Requirements
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes, or airborne particles, outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.